We estimate that 80% of all employees at all hierarchic levels, carry out long tedious and repetitive tasks that the computer can achieve automatically. Regular reports to be updated in MS excel, presentations of weekly, monthly or quarterly results using MS Power point, consolidating data coming from different databases, copy and paste, deleting columns, converting files, or currency rates, strengthening numbers, merging data resulting from heterogeneous platforms etc.

Our MS Office Tools Automation (MOTA), service designed using our unique DIBDIF™ (Do IT Better Do IT Faster) methodology is built around the scripting and the automation features of Microsoft Access, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.

The functionality of these tools can be enhanced considerably by using VBA (visual basic for Applications) to save you and your organization a large amount of time, money and several intangible benefits such as quality, accuracy, and speed that allows you to make sound business decisions with your data.

Click here to view case studies.
Test Drive MOTA Today

You can derive more value from your desktop investment through customization. If you need to be able to perform some specialized analysis and there's no off-the-shelf solution, our solutions can be tailored to fit specific business needs.

We can automate most of your time-consuming manual processes. Our development cycles are faster and our solutions will brings significant advantages toward getting you more accurate and well formatted information to help you make sound decisions.

Our solutions utilize functionality familiar to end-users already. Because people can easily learn them and get up to speed more quickly, the organization benefits through greater end-user productivity. These solutions will be cost effective and the results and benefits will be realized immediately and have even greater returns in the future.

Does this look familiar?

  • Do you need to create an Excel macro to do a major task you have?
  • Are you doing a repetitious job in Excel that takes hours or days to do manually?
  • Have you been asked to create an Access database to solve a major need?
  • Do you need to convert raw data into useful Access database format?
  • Do you need to create an Excel macro to be used by many people in your company?
  • Out of time or on a tight timeline?
  • Do you wish to get support or help to manage a Access database that is handed down to you?
  • Do you need to transfer your information from excel to a more structured and robust Access database?
  • Do you wish you could manage your data from different sources like MS Word, MS Excel or PowerPoint, MS Outlook , or even the web, an you thinks MS access could be a solution but don’t know where to start?

If you are faced with any of these challenges we can help you! Our MOTA service is all about Microsoft Office Tools Development, Programming & Consultancy.

Read some testimonies
Click here for a free consultation.

What can we do?

We can create macros and right scripts for you. We can suggest improvements and enhancements. We can complete small and large requirement and deliver the solution quickly and on time.

Our experts will design, develop, and implement custom VBA solutions specially focused on improving your productivity by automating your repetitive and tedious tasks involving MS Office tools. They will provide software solutions that address many common productivity problems, such as time consuming repetitive tasks, unnecessary data duplication, excessively large documents, awkward user interfaces, or troublesome workflows.

This service, currently being implemented at our various clients, has brought them a Return On Investment (ROI), of about 1 million euros in just a few months.


How does it work?

Upon your request a member of our team will contact you. We will analyze your requirements and investigate if you can work more efficiently through the use of customized automation solutions.

We will propose a solution that could involve the use of powerful VBA scripting to automate some of your repetitive tasks in MS Office tools such as Excel, Power Point, Word, Outlook and others.

Our goal is to identify and remove any repetitive manual tasks in MS Office from your daily workload, thus enabling you to concentrate more on your core functions, clients and customers.

  1. On request we will analyze your request.
  2. We will propose a solution with calculation of the return on investment.
  3. A solution quickly developed and correctly documented after the proposal has been accepted and approved.
  4. Clear and complete documentation available after the solution has been delivered.
  5. Hundreds or thousands hours of redundant work spared.

This process is deployable internally (using your own resources and collaborative tools) or as a fully outsourced solution by using our infrastructures and collaborative tools. It is easily adaptable to the specific aspects of any mid/large company, anywhere in the world.

Test Drive MOTA Today

  • You can make a your requests online.
  • You will receive complete documentation after each consultation you have with our Analysts and project manager.
  • All Return On Investment (ROI) and Value On Investment (VOI) will be analyzed first and will be clearly evaluated. (If no ROI or VOI is identified the solution will not be recommended). Powered by DibDif™ Principle.
  • Clear Statement of Work (SOW) and Business requirement documents will be created for every case before development begins.
  • All documents can be reviewed by the client through a secure log in on our portal.
  • Can monitor the status and stage of development online.
  • Dedicated Project Manager for every case.
  • Click and accept , online approval process.
  • We even guarantee one month free support on every solution.

Take the next step and Try it today. It will only take a few minutes:

1/ Post your request online via our Online project Management system.

2/ We will assign our project manager to the case and we will call you back within 24H. We will sign no disclosure and confidentiality agreements with you first to ensure security.

3/ You explain your needs and share your files with our Project Manager via our collaboration tools.

4/ Immediately after the first consultation and usually within a days time we will send you a Consultation Document that describes your request, the proposed solution, the estimated time and cost of development and the expected Return On Investment (ROI) and Value On Investment (VOI) for management decision.

5/ You approve the consultation document via our online click and approve Project Management tool.

6/ Our project manager collects all necessary files and documents and has subsequent meetings with you to finalize the project requirements

7/ Our Project manager then sends you a second and precise document (BRD) that you will validate as well. It contains the full documentation of the automation and all its technical and business specifications, risks and constraints.

8/ You approve the BRD, quote and Service level agreements again using our online click and approve Project Management tool.

9/ We develop, test and deliver the automation within the timeframe stipulated in the BRD.

10/ You test it, validate it and….

You’re done!

Act Now! - Test drive MOTA today. It only takes a few minutes to save you hours and hours of work.

Pricing

All our Desktop productivity services are powered by the DibDif™ methodology and principle which means that:

  • Firstly
    Our initial consultations are free. Until we can establish a reasonable Return On Investment (ROI) or Value On Investment (VOI) for your requirement we will not charge you anything. In fact if we cannot establish a ROI or VOI we will not even accept the order to develop the solution.
  • Secondly
    All projects are quoted for before development begins, so you can see exactly what the requirements are clearly documented in the Business Requirement Document (BRD) and Quotation which will be sent to you before development begins. All payments are to be made only after you approve of the milestones and its deliverables.
  • Finally
    Every case will have one project manager, at least one Analyst working with one or more developers based on the size and complexity of the request. The quotations will include the hourly costs of using the resources required on the project and will be at very competitive rates. Please get in touch with us to find out more specific price information.

Better still why don’t you test drive our “No ROI no charge” offer today.
Click here now to make a request.


How do we communicate?

We understand that clear communication is the key and can play a decisive role in the success of a project. More importantly when the project is outsourced or developed by an outsourcing company. Very often, misunderstandings due to poor communication between the customer and the provider have caused the failure of many an outsourced project.

At Avena desktop productivity centre and at Avena GDL in general, we are aware of gaps in communication due to cultural differences. This is where we use our vast experience with international customers to avoid errors in communication.

We use various tools to facilitate clear, one-on-one interaction with our customers. Some of the tools and utilities we use to ensure effective communication and information flow through the project lifecycle include:

DIBDIF™ CPSM- An online Customer, Project and Service Management tool which allows you to remain up-to-date on the progress of your project. This increases the amount of control you can exercise on the progress of your custom software development project. You can approve documents and change requests and quotations online, check the status of the project and monitor the time utilization and a lot more

Macromedia Breeze - For all one-on-one communication, we use instant messenger, to make it easier for you to voice any concerns or clarifications in real time. We use the VOIP functionality to have voice call and video conferencing facilities during our meetings.

Documentation - We document the minutes of all meetings in a clear, structured manner and share them with all stakeholders involved regulary.

A Single point of Contact - A dedicated project manager is assigned to your case or Project and will be your single point of contact for all communication.

Escalation Procedure - We also ensure that we provide you with a clear procedure, should any need arise to escalate issues.

Legal and privacy guarantee

We understand that you might need to share some of your sensitive data with us during our requirement gathering process and we make every effort to ensure that your project remains secure and confidential.

Non Disclosure Agreement - To ensure confidentiality, we sign a Non Disclosure Agreement (NDA) with all our employees and also with your company before any project would begin. Additionally, project details are available only to the team members who are involved in the specific project.

Service Level Agreement and Contract - Before the commencement of the project, we sign a Service level agreement and Contract that details the responsibilities of each party, the deliverables, pricing and delivery schedule of the projects.

Besides the above we would also be happy to sign any of your internal non disclosure, security documents and agreements if you have these standard policies already in place in your company.
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